NSCA CHAMPIONSHIP HOSTING
REQUEST PACKAGE 2018 – 2019

* A paper copy of this document is available here.

Member Clubs who wish to host a NSCA event must make their intentions known by completing the online form below or by completing the request to host form on page 7 and returning it to the Executive Director at the NSCA’s office prior to March 30, 2018. If there are questions prior to submitting a request please contact Marion MacAulay, Director of Competitions, directly as follows:

Marion MacAulay
Director of Competitions

Virginia Jackson
Executive Director

MEMO FROM THE DIRECTOR OF COMPETITIONS

Please find enclosed the Hosting Bid Package for the 2018-19 curling season.

This is a very important document for the NSCA as we try to match prospective hosts with our provincial events. There has always seemed to be a fear to host some of the events, but with these competitions becoming more stream lined, and with great hosting over the past couple of years, there is much information available to guide our member clubs. The NSCA Liaisons and Officials will work with your Committee with your team to ensure a successful event.

The NSCA Competitions Committee realizes that there are many provincial events for which we are looking to have hosts, and we depend on you, our member clubs, to help make these events successful. Some clubs have gone over and above the call of duty in recent years and we need to spread the events over many of our clubs.

If your club didn’t host an event this past year, we hope that you will put your name forward to help this year. It is great for our competitors to have these competitions within a club that cares about the event, and it’s great for your region to have this sporting event come to your community. In recent years, the NSCA through the provincial championships invested over 1.3 million dollars in economic spin offs to our curling host communities – staggering numbers when presented to your local municipal councils (The details of each championship is available upon request). Our championships are a great way to build relationships in your community.

 

 

In Curling,
Marion MacAulay
Director of Competitions
Nova Scotia Curling Association

2018-19 PROVINCIAL CHAMPIONSHIP CALENDAR

EVENTDATESLOCATION
U21 Qualifiers (M/W)+Nov 30-Dec 2, 2018
Women's Qualifier+** Dec 13-16, 2018
U21 Provincials+**Dec 27-31, 2018 Lakeshore Curling Club
Men's Qualifier+** Jan 4-6, 2019
Scotties/Deloitte Tankard+**Jan 21-27, 2019Dartmouth Curling Club
Junior DoublesFeb 1-3, 2019
U15 GreenspielFeb 8-10, 2019
Wheelchair*+**Feb 8-10, 2019
Seniors+**Feb 14-18, 2019
Stick*Feb 15-18, 2019New Glasgow
Women's Travelers+Feb 28-March 3, 2019
U13 JamboreeFeb 22-24, 2019
Men's Travelers+ Feb 28-March 3, 2019
Masters*+ Feb 28-March 4, 2019
U18+** March 8-11, 2019
Mixed Doubles+**March 14-17, 2019
Grand Masters Grand Masters to secure
U11 Light RocksMarch 14-17, 2019
Club Curler (M/W) March 15-17, 2019 Glooscap Curling Club
U16/U19 MixedMarch 15-17, 2019
Club MixedMarch 22-24, 2019
Mixed +** March 22-25, 2019
+Time Clocks will be used
**NSCA Rocks
*Requires club to be accessible

NSCA HOST REQUEST FORM

NSCA HOST REQUEST FORM

The undersigned Curling Club would like to host the following Championship(s):



acknowledges and agrees to abide by the NSCA Guidelines for hosting championship events.

We, the undersigned, acknowledge the NSCA reserves the right to introduce a formal hosting contract for any of these events, which could introduce new clauses not previously covered in the current hosting guidelines.

We, the undersigned, have completed in full our NSCA Host Request Form in full, including the Club Technical Information Update Form and Co-host Information Form (if applicable).

Please note the NSCA will only accept completed Request forms which are returned by:

March 30, 2018





NSCA MEMBER CLUB TECHNICAL INFORMATION UPDATE

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Include http:// or https:// in your URL

CONTACT INFORMATION

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ICE INFORMATION



CO-HOST ACKNOWLEDGEMENT FORM



As co-hosts for the above event, we acknowledge and agree to abide by the NSCA Guidelines for hosting championship events. We are aware that any compensation for our time, energy and facility usage is a matter of agreement solely between ourselves and the primary host for this championship.





As co-hosts for the above event, we acknowledge and agree to abide by the NSCA Guidelines for hosting championship events. We are aware that any compensation for our time, energy and facility usage is a matter of agreement solely between ourselves and the primary host for this championship.





As co-hosts for the above event, we acknowledge and agree to abide by the NSCA Guidelines for hosting championship events. We are aware that any compensation for our time, energy and facility usage is a matter of agreement solely between ourselves and the primary host for this championship.

GENERAL HOSTING GUIDELINES

The Nova Scotia Curling Association strives to award its Championships to ensure the best possible playing conditions, superior hospitality and a friendly atmosphere for its members participating. To this end the NSCA has created the following set of General Hosting Guidelines. Many of these Guidelines will be critical to the successful hosting of an NSCA Championship.

All member clubs with available resources will be invited to host NS provincial championships and selection will be made by the Selection Committee for ratification by the NSCA Board of Directors. All completed applications received by the closing date specified will be considered by the Selection Committee. Hosts will be announced at the ensuing Annual General Meeting of the NSCA.

The Selection Committee will base its decision upon the following criteria:

  • The Club must be a member in good standing
  • Quality of venue and Club technical information (provided by club)
  • Ability of club to meet minimum requirements
    • Number of sheets of ice
    • Quality of playing Conditions
    • Spectator seating
    • Suitable Accommodations
  • Availability of second club, if required
  • Previous history of hosting provincial competitions
  • Availability of timers, if required
  • Willingness to adhere to sponsorship guidelines
  • Number of hosting requests

I – SHEETS REQUIRED

The minimum number of sheets required for each championship is outlined under the NSCA Championships Quick Reference Guide on page 14.

Member Clubs with fewer sheets must secure the use of additional ice in a second Member Club that is located within fifty (50) kilometers of the Host Club. A second Member Club must sign the Co-Host Request Form on page 8, which must be returned to the NSCA office for the bid to be official.

II – SUITABLE ACCOMMODATIONS

Suitable accommodations must be available within 50 kilometers of the host club for competing teams, invited guests and expected spectators. The Comfort Inn as part of the Westmount Group should be utilized for accommodation when possible. The locations of Comfort Inns which are part of the Westmount Group are Amherst, New Glasgow, Sydney, Truro and Yarmouth. The 4 Points Sheraton in Halifax is a member of the Westmount Group so it should be the preferred accommodation for events in Metro.

III – CLUB FACILITIES

Member Clubs must be prepared to relinquish the complete use of their clubrooms and ice shed to the championship during the full term of play.  Use of vacant sheets of ice between draws will be at the sole discretion and approval of the Chief Umpire (Officiated Events) or NSCA Championship Liaison (Un-officiated Events).

Member Clubs wishing to host the Wheelchair, Stick and Masters Championships must be accessible.

IV – VOLUNTEER REQUIREMENTS

While some events require more volunteers than others, there is a significant increase in the number of volunteers required for timed events and those requiring opening or closing ceremonies.

V – HOSTING GRANTS

Annually the NSCA offers in excess of 25 provincial event hosting opportunities.  These events are a great opportunity for Member Clubs to build relationships within your community and club.  The anticipated hosting grants are calculated to account for the length of the event, expected number of teams, if it is a timed event and if an off ice function is required.

In 2014/15 we introduced a Hosting Grant Subsidy program that saw clubs get additional money to help support hosting efforts through an application process for such items as banquets, entertainment, additional hall rentals, and minor infrastructure investments.  We would like each club to put forward their best effort in making these events an enjoyable and rewarding experience for all.  This year we plan to continue with the Subsidy program.  There will be a finite amount of funds available. Ask your Liaison for more details.

While the hosting grants are meant to support the hosting initiative they should not be your only source of revenue to the host club.  We encourage clubs to be creative, sell local sponsorship, do 50/50 draws, sell food from your kitchen or canteen, and remind your local council of what a great corporate citizen you are by bringing 100’s of people to their community in the dead of winter.  The economic impact of these events totalled over 1.3   million dollars last year.  Councillors like numbers like that.

VI – ADMISSION FEES

Member Clubs are permitted to charge admission fees at all Championship Events in accordance with the NSCA Entrance Fees Policy.

VII – PLAYING CONDITIONS

We know that the host club makes every effort to ensure the best possible playing conditions for the duration of the championship.  Ice should be prepared well prior to the championship and maintained in top condition for the championship.  Stones should be matched.  The competitors must know any significant variation in stones or ice, on or between sheets, before play begins.

At the 2014 Annual General Meeting and again at a Players meeting in March 2015 the players of the Men’s and Women’s streams asked the NSCA to set some minimum standards for playing conditions.  In general terms the players are looking for 3.5 to 4.5 feet of curl in all directions and for the ice to be 23-25 seconds Hog to Tee for the entire length of game.  Please keep these standards in mind if you are interested in hosting an event that leads to an event under the Season of Champions of Curling Canada.

While this is a general standard, not all events are created equal: some styles of play have less ends, have less sweeping, or by design have more rocks in play and as such require different standards of preparation.  We want to work with all our Member Clubs to help you give your best product to your membership.

 In 2015/16 the NSCA initiated several measures:

  1. The NSCA formed an Ice Tech mentorship program under the direction of Jamie Bourassa, Level 5 Curling Canada ice tech.
  2. The NSCA will assess playing conditions for all Championships leading to a Season of Champions event of Curling Canada. The assessment will occur at a mutually agreed time (preferably a minimum of 4 weeks prior to the Championship) by a member of the NS Ice Tech Mentorship committee. (For complete clarity please reference the chart on page 15)
  3. At any time prior to the Championship the host club may request one of the members of this committee visit the club and consult on playing conditions.
  4. The NSCA Stones will be mandatory for use at some events (See Quick Reference on page 14). However, if a club feels that their stones are not up to it they may request the use of the NSCA stones for the Championship.  The use is subject to availability and transportation arrangements.  Where applicable, the NSCA Stones are not to be used for any purpose other than for the championship for which they are intended.
  5. The NSCA will be naming the Head Ice Technician for the Men’s and Women’s Provincial Championships, with a minimum certification of Level 3.
  6. The NSCA would like to see a minimum certification standard of the head ice techs for all our Championships and as such have created the suggested list on page 15.

VIII – APPLICABLE NSCA POLICIES

Various NSCA policies and Guidelines are applicable for hosting events as well as for the conduct of the Championship.  Some of these policies will require posting in a close proximity to the posted Draw Trees and Draw Schedules:

Note:  The NSCA is currently reviewing the format of play and the timing of some of the Championship events.  Should changes occur, the first consideration shall be made to the host club originally awarded the event.

IX – ADHERENCE

Any Member Club applying to host an NSCA championship must agree to adhere to these guidelines.  Any variance must have the prior approval of the NSCA.

The NSCA reserves the right to introduce a formal Hosting Contract for any of the Championship Events.  This contract may introduce new clauses not previously covered in the current Hosting Guidelines.  If introduced, contracts will be presented and signed prior to July 31st annually.

X – SPONSORSHIP AGREEMENTS

Member Clubs must be prepared to fully support and honour various NSCA Sponsorship exclusivity agreements which agreements may include, the placement of in-ice decals, the concealing, or removal of conflicting sponsors, and the exclusive use of sponsor products at some events.

In-ice sponsors’ decals WILL be required at all levels of competition leading to the following national championships:  (The NSCA will determine the location and numbers of decals to be placed in the playing ice surface.)

  • Men’s Provincial Championship
  • Women’s Provincial Championship
  • Men’s and Women’s Under 21 Junior Provincial Championship
  • Travelers Club Championships

The following policies were referenced above and are available for download on nscurl.com:

Selection of Hosting Sites Policy
Payment of Hosting Grants
Event Cancellation Compensation Policy
Spectator Entrance Fees Policy

EventMinimum
Sheets
Required
Anticipated
Hosting
Grant
Umpire
Required
Timed
Event
Provincial
Curling
Rocks
Banquet
and/or
Opening
Multiple
Years
Available
U21 – Qualifier3$750YesYesNoNoYes
U21 – Provincials40YesYesYesOpeningAfter
2020
Scotties/Tankard Qualifiers40NoYesYesOpening/
Closing
After
2020
Club Mixed3$500YesNoNoNoYes
Masters Provincial-must be accessible3$750YesNoNoNoYes
Wheelchair (must be accessible)2$500YesYesYesYesYes
Mixed Doubles3$750YesYesYesNoYes
Senior Provincial4$750YesYesYesYesYes
U18 Provincial4$1000YesYesNoOpeningNo
U15 – Greenspiel4$750YesNoNoNoYes
Stick Provincial4$750YesNoNoYesNo
Travelers Women’s 4$1000YesYesNoYesYes
Travelers Men’s 4$1000YesYesNoYesYes
U13 – Jamboree4$750YesNoNoOpeningYes
U11 – Light Rocks Jamboree4$750YesNoNoOpeningYes
U16 / U19 Mixed4$1000YesNoNoNoYes
Provincial Mixed3$750YesYesYes*NoYes
Women’s Qualifier3$750YesYesYesNoYes
Men’s Qualifier4$750YesYesYesNoYes
Club Curler Championship6$750NoNoNoNoAfter
2019
Junior Doubles 4$750YesNoNoNoYes

NSCA PLAYING CONDITIONS INFORMATION CHART

EVENTSuggested Minimum
Ice Tech Certification
Assessment
Men’s and Women’s ProvincialsLevel 3 to be appointed by NSCAYes
Women’s Qualifier(s)Level 2Yes
Men’s Qualifier(s)Level 2Yes
Senior ProvincialsLevel 2Yes
Mixed ProvincialsLevel 2Yes
U21 Qualifier(s)Level 1Yes
U21 ProvincialsLevel 1Yes
WheelchairLevel 1Yes
Mixed DoublesLevel 1Yes
Masters ProvincialLevel 1
Travelers Women’s ClubLevel 1
Travelers Men’s ClubLevel 1
Club MixedLevel 1
U18 Level 1
U15 – GreenspielLevel 1
StickLevel 1
U13 – JamboreeLevel 1
U15/U19 Junior MixedLevel 1
Club Men’s and Women’sLevel 1

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